HEYLIFE / AGENT · WORK BUCKET
Meeting prep.
The agent that walks into every meeting on your behalf, briefed, ready, and writing the follow-up before you're done.
Meeting prep is the AI meeting prep assistant inside heylife.ai. It is built to read the thread, scan the calendar, watch who is in the room, and put the brief in your hands 30 minutes before the call. After, it ships the summary, drafts the follow-ups, and queues the action items where you actually work. Most AI for meeting preparation stops at "summary." This one keeps going.
Join the private beta01 / WHAT IT DOESBrief in. Action out.
The default state of work is walking into meetings half-prepared, then forgetting half of what you said by Thursday. Meeting prep is built to remove both ends of that. Here is the shape of the work it is designed to do.
30 minutes before each meeting, it will deliver a one-page brief: the last 3 threads with this person, the open action items, who is in the room, and the awkward thing on the agenda you both keep avoiding.
It will draft 3 to 5 talking points in your voice, not corporate-AI voice, anchored to your goals and what you said last time. You can cut, rewrite, or add a line; it learns from your edits.
It will surface the decisions this meeting actually needs to make, separate from the discussion items, so you do not leave with another "we'll circle back."
It will queue a follow-up doc template with the right people and the right action-item format for your team, so writing it after takes 90 seconds, not 20 minutes.
It will summarize after, pull commitments out of the transcript or your notes, send the summary to attendees, and add the action items to your follow-up tracker.
It will flag meetings that do not need you, draft the polite "I trust you on this, send me the notes" message, and reclaim the slot for deep work.
02 / WHAT IT REMEMBERSThe thread before the thread.
Meeting prep draws on the layer every heylife agent shares: what you have told the product about your role, your goals this quarter, and the people you work with most. It reads the calendar for what is coming, Gmail for the threads behind it, and your past briefs to learn what you actually used versus what you skimmed. Every brief shows the memory it pulled from, with citations, so when it claims "you owe Sarah a decision on pricing," you can click straight to the email where you said you would.
03 / INSPIRED BY YOUR COUNCILThe voice in your earpiece.
heylife does not ship stock advisor personas. You build the council. For Meeting prep, you might seat the people whose meeting hygiene you envy.
- Your old chief of staff, or the operator who could run a 30 minute meeting with no slides. Upload their playbook and Meeting prep will mirror their structure: decisions first, discussion second, never the other way around.
- Andy Grove, or whichever operating-cadence thinker you actually read. Real corpus, real citations, used to advise this week's prep. Not a roleplay; a manager who has earned the right to be quoted.
- Your founder friend who runs a tighter ship than you do. The proof point you trust because you have watched them do it. Their meeting templates can become Meeting prep's defaults.
04 / INTEGRATIONSWhere it plugs into your work.
- GOOGLE CALENDARReads the schedule, the attendees, the room, and the meeting links.
- GMAILReads the thread history; drafts pre-meeting and follow-up emails as drafts, never sent without your approval.
- NOTION (OPTIONAL)Files the brief and the post-meeting summary where your team already lives.
05 / WHAT YOU STAY IN CONTROL OFDrafts, not sent.
Meeting prep is built to never quietly speak for you. Every email it writes lands as a draft in Gmail; you approve, edit, or skip. Briefs are private to you by default, and you can choose to share. There is a full audit log of what it read, what it wrote, and what it sent. You can revoke calendar or inbox access in one click, and the agent stops cold the moment you do.
Mini FAQ.
Does Meeting prep act without asking?
No. The brief shows up, the talking points get drafted, the follow-up gets queued, but nothing leaves your account without your nod. The whole point is to make you sharper in the meeting, not to send your meetings on autopilot.
Can I tune the tone?
Yes. Drier and more direct, warmer and more diplomatic, or a specific role model you have seated on your council; you set it once, you can change it any week. Meeting prep matches your voice, not the generic AI voice.
What does it draw from?
Calendar for the schedule, Gmail for the thread history, your council for tone, your goals for the lens, and your past briefs to learn what you actually used. Every brief cites the threads and notes it pulled from, so you can verify any claim it makes.
Walk into Monday already prepped.
heylife is in private beta. Weekly invites. Bring your week, we will help you actually run it.
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